Review Management Best Practices, Review Management Best PracticesWhy your business needs to stop removing reviews

1) People can tell your business is filtering the reviews.

68% of consumers trust reviews more when they see good and bad scores (Econsultancy, 2012). Customers are more review savvy and can spot when things look too good to be true. 95% of consumers suspect censorship or faked reviews when they don’t see bad scores (Reevoo, 2015).

2) It looks fishy like your business has something to hide.

30% of consumers assume online reviews are fake if there are no negative reviews (Webrepublic). Only 8% of consumers expect a business to have a 5-star rating before considering using them (Brightlocal, 2016). If there are only five-star reviews on a review site, customers know that your business is grooming your reviews and assume it’s because you have something to hide.

3) Reviews that are removed will only anger customers trying to share their experience.

If your business doesn’t allow or encourage reviews, your customers that have something to say, good or bad, will find it odd that they can’t leave a review for your business. Customers can still leave reviews for unverified listings and profiles, so just because your business can’t see the bad reviews, it doesn’t mean they don’t exist.

4) It looks like your business doesn’t value customers enough to win them back.

If your business doesn’t allow for feedback, it appears to customers that you don’t care about them or value customer service. If customers can’t expect good service, don’t expect them to visit your business. Customers like to see businesses that are open to feedback, especially those that are listening enough to try to win customers back.

5) It doesn’t allow your business to win back their trust.

If a review isn’t published, it can be very infuriating to customers. If your business did fail the customer, it gives you a chance to win them back. Since your business is responding to the reviewer publicly, your business can win them back and show other customers that you care about how you treat your customers. Customers like that.

6) Businesses are missing out on valuable feedback to improve.

While customers can sometimes be unrealistic with their expectations from a business, some can provide feedback on possible oversights. Oversights happen to the best of us, and there is always room for improvement.

Situations when it is okay to gate reviews

Here are the situations when it is acceptable for your business to filter out which reviews are published:

1) When the review contains graphic material or inappropriate language.

If the review is inappropriate, contains explicit language or graphic material. Fortunately, many review sites are all over this, but you can flag it as problematic if they happen to miss it.

2) When reviews are irrelevant to your business.

Suppose a review doesn’t provide any mention or context to your business, products, or services. Sometimes customers leave reviews, but they want to ask a question. If it doesn’t add context as a review from a customer, it is okay to suppress that review.

Review Management Best Practices, Review Management Best Practices

3) When reviews are spammy, or someone is plugging another business.

If a review isn’t related to your business but is spam, or if a person starts talking about their business instead of your business. In the example below, the review was for a direct competitor and was a case of mistaken identity.

Review Management Best Practices, Review Management Best Practices

4) When the review is fake or planted by a competitor (and your business knows it is).

In the case of review fraud, it is entirely acceptable to suppress the review and remove it. In the example below, the person hasn’t ever been to the establishment; they just left a review that they read other reviews.

Review Management Best Practices, Review Management Best Practices

Unfortunately, reviews have been used as blackmail, and this sort of evil behavior does occur. This behavior is on the rise speaks to the importance of practicing review management and using reputation management software. If you want help determining if a review is fake or not, try the free Review Skeptic tool backed by research from Cornell University.

Again, Please Don’t Review-Stuff

The review below is an example of a business owner promoting his own business. There’s a lot of specific detail that even the most committed reviewer wouldn’t delve into. On top of that, the review is so long many people will probably skim over it.

Review Management Best Practices, Review Management Best Practices

How can your business practice white-hat review management?

Here’s how your business can practice white-hat review management:

  1. Provide exceptional customer experiences
  2. Ask your customer to leave a review (in-store signs, surveys, etc.)
  3. Read and analyze the review. Does it meet the criterion to suppress or remove?
    1. If yes, remove, and you are done managing the review
    2. If no, the review stays published
  4. Respond to the review
    1. If the review is positive, thank them for their feedback
    2. If the review is negative, try to move the conversation offline. Try to remedy the situation to win the customer back. If you have fixed the problem, try asking them to adjust their review. If not, then at least the customer may come back.

White hat review management visual guide

Review Management Best Practices, Review Management Best Practices

Why it’s best to take the review management high-road

People can tell if your business is grooming your reviews if all of your reviews are too positive. From a consumer’s perspective, it is better to see a business with a mix of reviews, mostly positive but with some negatives. So long as a business is trying to remedy the situation by responding to the customer and following the proper review management protocols, it says more about the business than all perfect five-star reviews.

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